Ethics & Policy Administrator

May 08, 2023 5:00 PM | Anonymous member (Administrator)

Company:  City of Denton

Job Description

Coordinates and administers the Citywide ethics and policy programs, creating awareness to all stakeholders to manage, maintain and improve effectiveness. Oversees the day-to-day operations of the Human Resources office including HR Compliance and Administrative Support.

Job Duties and/or Responsibilities

Implements and manages an effective Citywide ethics program

Develops and manages the delivery of ethics training; collaborates with other departments to complete the review of and/or direct potential ethics violations or other ethics issues to appropriate departments for investigation and resolution

Monitors and evaluates program and policy effectiveness and implements improvement strategies

Assists and supports the investigation of allegations or complaints regarding unethical behavior; works closely with appropriate divisions as needed to investigate Ethics complaints.

Processes and maintains employee disclosures of conflict of interest, gifts, and boards, commissions, and associations related to City business and/or their position with the City

Processes and maintains employee disclosures of secondary employment related to City business and/or their position with the City

Develops and maintains Citywide policies including implementation and application throughout the organization

Oversees the administrative aspects of Human Resources compliance including department processes for Employment Eligibility Verification, Independent Contractors, Employee File Management and Retention Requirements to ensure Citywide alignment and compliance

Works with internal stakeholders and any involved parties to resolve noncompliance with HR related laws, regulations, internal policies, processes, and directives

Creates and manages effective action plans in response to HR compliance violations and influences the implementation of best practices across the department to mitigate risk

Provides direction and supervision of daily activities of direct reports and is responsible for staff development through coaching; evaluates and coordinates training needs; provides ongoing performance feedback and annual performance assessments

Oversees the procurement processes for HR, including but not limited to, processing purchase orders, inventorying and ordering supplies, Request for Proposals (RFPs), vendor setup and payment processing

Oversees open records requests, employee record inquires and HR file audits. Works cooperatively with internal and external auditors, promptly responding to requests for information

Supervises the electronic maintenance, preservation, and destruction of records in compliance with the Local Government Records Control Schedule, pursuant to Local Government Code 203.041, Texas State Library and Archive Commission; this includes but is not limited to personnel files for current, terminated, retired, and deceased employees; also advises staff members with questions regarding compliance and retention

Oversees the Citywide Tuition Reimbursement Program and ensure it follows applicable City policies

Oversees and coordinates special events associated with Human Resources (i.e. Service Awards, Employee Appreciation Day, etc.)

Stays abreast of applicable Federal, State, and local laws, regulations and policies pertaining to human resources and/or municipal operations

Prepares reports and presentations as needed

Maintain regular and punctual on-site attendance

Performs other duties as assigned

Minimum Qualifications

Minimum Qualifications / Acceptable Equivalency Bachelor's degree in Business Administration, Public Administration, HR Management, or related field with Six (6) years of experience in ethics and/or policy compliance, HR compliance, compliance officer or related field including two years in a supervisory or management capacity. OR Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job. Core Competencies Knowledge of local, state, and federal laws and regulations relevant to program areas. Knowledge of regulatory and legislative trends affecting ethics programs. Knowledge of principles and practice of personnel management and resolving ethics issues. Knowledge of employee records administration, maintenance techniques, procedures and destruction. Skill in analyzing and researching, to interpret and understand policies, laws and regulations, and to provide workable recommendations and solutions to problems. Skilled at developing and delivering multi-mode communications and training that convey a clear understanding of the unique needs of different audiences. Skilled in the use of a personal computer to include Microsoft Office programs and other software programs. Skill in building strong customer relationships and delivering customer-centric solutions. Ability to handle records and complex situations of a confidential nature. Ability to simultaneously handle multiple tasks and changing priorities in an efficient and effective manner. Ability to maneuver comfortably through complex policy, process, and people-related organizational dynamics. Ability to communicate effectively both in writing and in oral communication with diverse groups of people. Preferences Experience working with municipality Certified Compliance & Ethics Professional (CCEP) or similar certification Certified Professional in Human Resources (PHR)/Senior Professional in Human Resources (SPHR) or similar certification

URL to apply to this position:

Salary Range:  $73,729 - $98,059.50

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